If a meal is offered as part of a conference and the traveler has medical restrictions, dietary, or religious convictions that restrict or prohibit consumption, the traveler should make every effort to have the conference facilitate his/her needs by the deadline specified by the conference. If a breakfast, lunch, dinner, or reception is offered as part of the travel event and the quantity of food and event timing is sufficient to serve as a meal, the Traveler must reduce the per diem by the appropriate allowance amount. Meal deductions include those provided by hotels, meetings, conferences, or any other source. If meals are provided at a conference or event, or if meals are part of a registration fee, the meals must be deducted from the per diem reimbursement for each meal provided. Reimbursement for meals per diem within a 50-mile radius of a Traveler’s primary work or educational location is generally not allowable, unless in conjunction with a Georgia Tech sponsored event (see section 6.14 - Retreats and Campus Workshops for Faculty and Staff ) or approved to provide support during a campus emergency. A formal written agenda which includes session times and any meals provided is required as supporting documentation for conferences, meetings and training.įor all travel, both in and out of state, travelers are eligible for only 75% of the total day's per diem rate on the first and last day of travel. Per diem expenses do not require receipts to be provided. Travelers should deduct specific meals where required, as outlined in the “Required Meal Claim Deductions” section below. Daily meal allowances are divided into breakfast, lunch and dinner amounts, and include taxes and tips. Georgia Tech’s financial management system will provide the proper per diem amounts based on travel to specific cities. Meals are reimbursable on a per diem basis (not actual expenses) for overnight official business travel outside the Traveler’s primary work or educational location.
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